Section 5.1 Powers. The Executive Board has the power, authority, and responsibility to manage the affairs of the Association.
Section 5.2 Composition. The Executive Board consists of the elected officers of the Association, and ex-officio members, appointed by the President, to serve as Policy and Procedure Coordinator, Education Coordinator, and Newsletter Editor.
Section 5.2.1 During the first year of a new treasurer’s term of office, the outgoing treasurer shall assume the ex-officio office of Treasurer Emeritus.
Section 5.3 Officers. The officers of the Association shall be the President, Vice- President/President-Elect, Second Vice-President, Immediate Past President, Secretary, and Treasurer. All officers shall be elected by a vote of the membership in accordance with policy and procedures. The responsibilities of each officer is set forth in policies and procedures. Each officer shall hold current ASPAN/TAPAN membership, and have had a minimum of two (2) years of active Association membership at the district or state level.
Section 5.4 Terms and Eligibility. Active members in good standing shall have the right to hold office in the Association. Only one office may be held by the same person at any one time.
Section 5.4.1 President, Vice-President/President-Elect, and Immediate Past President. The President, Vice-President/President-Elect and Immediate Past President shall hold office for a term of one (1) year, or until their respective successors have been duly elected and qualified. At the expiration of the President’s term, the Vice-President/President-Elect shall automatically assume the office of president and the President shall automatically assume the office of immediate past president. The office of vice-president/president-elect shall require experience at the Association level as a district officer or committee chair or at the national level as Regional Director or committee chair.
Section 5.4.2 Second Vice-President. The Second Vice-President shall be elected for a two-year term in the odd-numbered years. The office of second vice-president requires experience at the Association level as a district officer or committee chair.
Section 5.4.3 Secretary. The Secretary shall be elected for a two-year term in the odd-numbered years. The office of secretary shall require experience at the Association level as a district officer or committee chair.
Section 5.4.4 Treasurer. The Treasurer shall be elected for a two-year term in the even-numbered years. The office of treasurer shall require experience at the Association level as a district officer or committee chair.
Section 5.4.5 Ex-Officio Members. Ex-officio members of the Executive Board shall be appointed by the President, and shall not have voting privileges on the Board. With the approval and consent of the Executive Board, ex-officio members, excepting the Treasurer Emeritus, may serve unlimited consecutive terms.
Section 5.4.5.1 Policy and Procedure Coordinator. The Policy and Procedure Coordinator shall be appointed to a two year term, on even numbered years, by the President at the beginning of her/his term. The Policy and Procedure Coordinator shall also serve as Parliamentarian at Executive Board meetings.
Section 5.4.5.2 Education Coordinator. The Education Coordinator shall be appointed to a two year term, on odd numbered years, by the President at the beginning of her/his term.
Section 5.4.5.3 Newsletter Editor. The Newsletter Editor shall be appointed by the President to a two year term.
Section 5.4.5.4 Treasurer Emeritus. The outgoing Treasurer shall assume the office of Treasurer Emeritus, and serve a one year term only. On the years that there is no newly elected Treasurer, there shall be no Treasurer Emeritus.
Section 5.4.6 ASPAN Representatives. The President and Vice- President/President-Elect shall represent the Association at the ASPAN Representative Assembly. Alternates shall be appointed by the President as necessary, and shall be members of the Executive Board.
Section 5.5 Terms of Office. Any elected member of the Executive Board, other than the President, Vice-President/President-Elect, and Immediate Past President, may succeed herself/himself but only for one immediately successive term in the same office. Any person filling an unexpired term for not less than one-half of the term shall be deemed to have served one term.
Section 5.5.1 In the event that no qualified candidate steps forward to seek election for an expiring office, the Executive Board shall, by a majority vote, and with the consent of the incumbent officer, override the term limit for one term.
Section 5.6 Vacancies. Any vacancy of an Executive Board position shall be filled by the Board for the remaining term, with the exception of President which is automatically filled by the President-Elect, and Immediate Past President which shall remain vacant until the next term of office. In the event of a vacancy in the Office of the Vice-President/President-Elect, a special election may be called in accordance with policy.
Section 5.6.1 In special circumstances, when a vacancy in the office of Vice-President/President-Elect occurs, and no candidate steps forward in a timely manner to seek election to fill the unexpired term, the incumbent President and Immediate Past President shall remain in office for one additional term, in order to provide continuity in the governance of the affairs of the Association.
Section 5.7 Removal. Any member of the Executive Board, regardless of the manner of election or appointment, may be removed from office by a majority affirmative vote for such removal by the Executive Board, when in its judgment, the best interests of the Association would be served thereby. Such action shall provide that the Officer, upon request, has an opportunity to have a hearing providing for due process as described in Roberts Rules of Order, Newly Revised.
Section 5.8 Compensation. Board members shall serve in a voluntary capacity, but may receive position-related compensation/reimbursement for expenses as set forth in policy.
Section 5.9 Meetings. The Executive Board shall meet a minimum of three (3) times a year; once prior to and once following the State Conference, and at least once in the interim between State Conferences. Special meetings may be called by the President or upon the written request of two (2) members of the Executive board. Three (3) members of the Board shall constitute a quorum.